Administrative Assistant II - JSOM Job Listing at UT Dallas in Richardson, TX (Job ID 29363)

Description

Are you looking for a challenging job opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, working with a great team, employee tuition assistance, and a remote/flexible work environment?

Look no further! Join our team!

The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Jindal School of Management (JSOM).

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Essential Duties and Responsibilities

• Provides independent administrative support to the faculty in Marketing.
• Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.
• Assists with the planning and execution of department events. This includes conferences, meetings and mixers.
• Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system. Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds.
• Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made. Coordinates travel arrangements and reimbursements according to university policies.
• Plan and execute events and meal planning for faculty and their guests, as well as provide support for program meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests. Makes conference room reservations for faculty/student events and meetings.
• Maintains calendars, appointments as well as room and parking reservations.
• Assist in the day-to-day operations for Marketing PhD Program. Provide academic and administrative support for the Program Director and associated faculty.
• Ph.D. student support, which includes budgets, travel, job market, etc.
• Student and faculty reminders, current and former student record keeping.
• Other Duties as assigned.

Additional Information

Remote Work Notice
A hybrid remote work schedule may be available (currently 1-day remote weekly). Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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