Coordinator of Special Programs Job Listing at UT Dallas in United States of America (Job ID 26571)

Description

This position supports the strategic centers and institutes currently lead by
MSE faculty and staff, including the BEACONS Center and the North Texas
Semiconductor Institute. This dynamic position requires a highly organized
and detail-oriented individual with strong administrative and project
coordination skills. Will provide coordination of administrative and reporting
activities in the day-to-day operation of an assigned program or project.

Minimum Education and Experience

- Bachelor's degree in related field.
- A minimum of two years of experience providing support to programs or projects or an equivalent combination of education and experience.

Preferred Education and Experience

• Bachelor's degree and five years of office administration or project management experience including two years at a business
coordinator level or an equivalent combination of education and
experience.
• Proficient in Microsoft Office Suite, PeopleSoft and eProcurement.
• Demonstrated experience providing executive-level administrative
support.
• Demonstrated experience handling confidential and sensitive
information in a professional environment.
• Excellent organizational, communication, and multitasking skills.
• Detail-oriented with the ability to work independently and
collaboratively.
• Experience with project and event management processes and higher
education dynamics is a must.

Essential Duties and Responsibilities

Serves as the primary contact and oversees day-to-day operations of the of the centers and institutes by planning and coordinating the daily administrative tasks and activities with MSE, school and University staff.
Coordinate logistics and support events, conferences, workshops, and activities related to MSE Strategic Centers and Institutes.
Assist in preparing agendas and materials for meetings and events.
Administrative duties include managing domestic and international travel arrangements and all trip related logistics, and processing reimbursements for travel/business expenses.
Manages procurement and reimbursements, including purchase requisition submission and associated paperwork, setting up payment works, and managing vendor communications.
Requires attention to detail, accuracy, and the ability to meet strict deadlines.
Must be able to prioritize information in a timely manner.
Requires a thorough knowledge of university policies and procedures, initiative and the ability to make decisions relative to office operations and within delegated area of responsibility.
Performs other duties as assigned.

Additional Information

DON'T MISS THIS GREAT OPPORTUNITY!

What We Can Offer
UT Dallas aims to attract and retain talented faculty and staff to support the university's mission. We offer a comprehensive compensation and benefits package, including medical, dental, vision, paid time off, retirement, life insurance and AD&D coverage. UT Dallas also offers employee wellness programs, tuition assistance, and professional development through their BRIGHT Leaders program and a variety of virtual learning platforms.  BRIGHT Leaders aims to support, encourage, and serve as a resource to cultivate and nurture effective leadership at all levels by providing trainings and resources to help all UTD employees grow their leadership skills. Visit our benefits webpage, https://hr.utdallas.edu/employees/benefits/ for more information.  

This is an on-campus position, no remote work is available.

This position requires normal work hours of Monday through Friday from
8:00 AM to 5:00 PM with occasional evening or weekend work during peak
periods.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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