Finance Operations Coordinator Job Listing at UT Dallas in Richardson, TX (Job ID 29824)

Description

We're Hiring: Finance Operations Coordinator
The Jindal School of Management (JSOM) is seeking a motivated Finance Operations Coordinator to partner closely with the Dean's Financial Team and help drive efficient financial operations.

About the Role:
As a Finance Operations Coordinator, you will perform intermediate-level financial management and analysis, handling both internal and external data. You'll support various departmental processes that keep our financial ecosystem running smoothly, making a tangible impact on the school's success

What We're Looking For:

• A proactive self-starter who takes initiative and thrives in a fast-paced environment
• Detail-oriented with a passion for accuracy and meeting deadlines
• Strong verbal and written communication skills to effectively collaborate across teams
• Experience or keen interest in budget monitoring and financial analysis
• Highly organized with sharp analytical abilities
• Adaptable and able to juggle shifting priorities with ease

Why Join Us?

• Work in a collaborative, supportive academic environment
• Gain valuable experience in financial operations within higher education
• Opportunity to grow your skills and take on new challenges
• Contribute to a respected institution, shaping future leaders

Apply Today and Become a Vital Part of JSOM's Financial Team!

Minimum Education and Experience

Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education and Experience

• Proven ability to work independently, demonstrating strong task coordination and confident decision-making skills, while also thriving in a collaborative team environment.
• Excellent analytical mindset paired with outstanding interpersonal skills to communicate effectively with stakeholders.
• Advanced proficiency in Microsoft Office Suite, with a particular emphasis on Excel, including functions such as pivot tables, VLOOKUP, data analysis tools, and complex formulas.
• Internal applicants are encouraged and welcomed to apply.

Essential Duties and Responsibilities

Essential Duties and Responsibilities

• Manage the chart of accounts by monitoring cost centers, periodically reviewing cost center attributes, updating department/fund/function codes as needed, reviewing balances, and closing or inactivating unused cost centers.
• Verify payroll distribution reports for monthly employees; communicate discrepancies to Payroll and the Financial Team and follow up to ensure timely resolution.
• Prepare Interdepartmental Transfers (IDTs), Budget Journal Transfers, and Budget Journals accurately and promptly.
• Perform monthly account reconciliations and track transactions to maintain accurate financial records.
• Monitor and review eProcurement requisitions, assisting with issue resolution to ensure smooth purchasing processes.
• Provide guidance to staff and faculty at all levels regarding University and Departmental financial policies and procedures.
• Generate reports using PeopleSoft, Orion, and OBF systems to support the School of Finance and Operations (SFO), including compiling data for annual surveys and other projects.
• Support the One Card process, ensuring compliance and accuracy.
• Assist with scholarship processing to facilitate timely disbursement and accurate record-keeping.
• Support staff and adjunct faculty hiring processes as needed.
• Attend University HR, Payroll, Budget, Procurement, and Finance meetings to stay informed of policy and procedural updates.
• Undertake additional projects and responsibilities as assigned to support the team and department goals.

Additional Information

Remote Work Notice
A hybrid remote work schedule may be available (currently 1-day remote weekly). Employees must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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