Medical Records Manager Job Listing at Wilson Health in Sidney, OH (Job ID 8a78839e98ed63b30198f78de2ef4638)

Description

Wilson Health is looking for a direct hire Medical Records Manager for our location in Sidney, Ohio (North Dayton, Ohio) area.   Key Perks and Benefits:

• Access to Employer Direct Care Clinic.  Free medical care and pharmacy services for eligible employees and dependents covered by Wilson Health's medical insurance plan
• Free onsite employee fitness center
• Generous paid time off program beginning day one
• Medical Insurance: Your Choice of Two High Deductible Health Plan Options or a PPO, Dental and Vision Insurance- Coverage Begins Day One of Employment
• H S A with employer contribution for eligible health plans, FSA for medical and dependent care expenses
• Company Paid Life Insurance and Long Term Disability Insurance, Salary Continuation benefit beginning day one
• Voluntary Accident, Critical Illness, and employee and dependent Life and AD&D Insurance
• Industry leading retirement plan- employer contributions begin day one, no waiting period for participation
• Tuition Assistance Program

Employment Status: Full-Time Working Hours: 40 hours a week (Salaried) Shift: 1st shift Position Reports to: CFO   The Medical Records Manager is responsible for the overall management, integrity, and security of the hospital's medical records and inpatient and outpatient coding. This role ensures compliance with all federal, state, and accrediting body regulations, supports accurate and timely documentation, oversees release of information, and manages staff within the Health Information Management (HIM) department. The Medical Records Manager serves as a liaison between clinical, administrative, and technical teams to support quality patient care, confidentiality, and data integrity.   Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.   ESSENTIAL DUTIES

• Direct and oversee daily operations of the Medical Records and Coding department, including record processing, scanning, storage, retrieval, release of information, and Inpatient and Outpatient coding.
• Ensure compliance with HIPAA, ACHC, CMS, state regulations, and hospital policies related to health information management and coding.
• Develop, implement, and maintain policies and procedures to ensure accuracy, accessibility, confidentiality, and legal compliance of medical records and coding.
• Manage the timely and accurate completion of hospital coding
• Supervise HIM and coding staff, including hiring, training, scheduling, performance management, and professional development.
• Collaborate with Information Technology to ensure proper functioning of the electronic health record (EHR) system and assist with upgrades, audits, and user support.
• Oversee processes related to coding, abstracting, and reporting to ensure accurate data collection for reimbursement, quality measures, and regulatory reporting.
• Respond to requests for medical records from patients, providers, attorneys, and regulatory agencies while ensuring compliance with confidentiality and authorization requirements.
• Prepare and present departmental reports, metrics, and audits for leadership review.
• Participate in hospital committees and quality improvement initiatives related to documentation, information governance, and compliance.

QUAILFICATIONS Education & Experience:

• Bachelor's degree in Health Information Management, Healthcare Administration, or related field preferred.
• Minimum of 3–5 years of experience in medical records and/or coding, with 2 years in a supervisory role.

Certifications:

• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT).
• Certification in Healthcare Privacy and Security (CHPS) preferred.

Knowledge, Skills, and Abilities:

• In-depth knowledge of HIM practices, coding standards, regulatory requirements, HIPAA, and accreditation standards.
• Strong leadership, communication, and interpersonal skills.
• Ability to manage confidential information with discretion.
• Proficiency in EHR systems and health information software; strong computer skills including MS Office Suite.
• Excellent organizational, analytical, and problem-solving abilities.

 

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