Administrative Assistant Job Listing at Yardi Systems in Santa Ana, CA (Job ID RES24423804)

Description

Join us as an Administrative Assistant and become the go-to person that keeps our office running smoothly. Your role is essential – from welcoming visitors with a smile to setting up meetings, you're the one who makes it all happen. As an Administrative Assistant, you will provide clerical support, including editing and preparing correspondence, generating and maintaining files, heavy calendar and meeting scheduling, coordinating catering and conference room meeting needs, comprehensive area management, and data entry. You may also be tasked to assist with special projects and events.

What You'll Do:

• Manage the Front Reception Desk: Ensure the front desk runs smoothly by: Promptly answering and directing multi-line telephone system, welcoming and assisting visitors, and ensuring the area is tidy and stocked.
• Comprehensive Area Management: Oversee and maintain general office areas including conference rooms, kitchens, and training rooms, ensuring they are well-equipped and clean, particularly after meal services provided to employees.
• Clerical Support: Engage in essential administrative tasks such as drafting and editing correspondence, organizing files, managing a busy calendar, scheduling meetings and training events, and performing precise data entry.
• Meeting and Catering Coordination: Manage logistics for meetings, including scheduling and preparing necessary materials or equipment. In addition, you will be responsible for organizing catering for office events and meetings, making sure that all food and logistical needs are effectively addressed to support successful office functions.
• Office Space Maintenance: Ensure the cleanliness of kitchens, meeting rooms, training rooms and general office areas. Address and follow up on maintenance requests and assess the priority of employee requests, escalating them as needed.
• Vendor Coordination: Correspond and coordinate with vendors providing products or services to the office.
• Support Special Projects and Events: Be prepared to take on additional responsibilities, such as helping with special projects and events, as directed. Your involvement will be crucial to their success.

Who You Are:

• High School diploma or GED.
• Must be available Monday through Friday, with flexibility when needed.
• Prior experience working in an administrative capacity.
• Excellent collaborative, interpersonal, and communication skills.
• Computer literacy; proficiency in Microsoft Word, Outlook, and data entry.
• Well-developed verbal, listening, and written communications skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Good attention to detail and desire for quality work.
• Ability to work independently or as a team player.
• Ability to maintain a professional appearance and manner.
• Ability to contend with a wide variety of people on various issues.
• Ability to work in a busy office with constant interruptions.

Helpful to have:

• Experience with multi-line phone systems.

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly blending 40 years of tradition with forward-thinking innovation. We've created a team of over 9,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

At Yardi, we're more than just a software company – we're dedicated to making a meaningful difference in our communities. Every year, our employees drive impactful change by selecting and supporting over 350 nonprofits across the globe through Yardi's philanthropic efforts. Together, we're creating a positive ripple effect that reaches communities worldwide.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

Step into a role where every day is different, and your work is truly appreciated. Apply now and become the key player in our team as our Administrative Assistant!

Compensation Range: $24.00 - $27.00 per hour

All submissions for open positions should be received through Yardi's applicant portal, accessed from Yardi's corporate website.

EOE/Race/Gender/Disability/Vets

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